POSH Compliance refers to the steps an organization must take to fully comply with the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013. It ensures a safe, respectful, and harassment-free environment for women at work.
Steps for POSH Compliance :-
1. Establish an Internal Committee (IC)
Set up an Internal Committee if your organization has 10 or more employees. Include a senior woman employee as Presiding Officer, two internal members, and one external member to handle complaints fairly.
2. Create and Communicate a POSH Policy
Draft a clear policy defining sexual harassment, complaint procedures, and disciplinary actions. Share it with all employees through email, handbooks, or workplace displays.
3. Conduct Awareness and Training Programs
Organize regular training sessions for employees, management, and IC members to ensure everyone understands their rights, responsibilities, and the reporting process.
4. Set Up a Complaint Mechanism
Provide a safe and confidential channel for employees to raise complaints. Ensure timely acknowledgment, proper inquiry, and resolution within defined timelines.
5. File Annual Reports
Prepare and submit an annual report with details of complaints received, resolved cases, and awareness programs conducted.
6. Display POSH Information at Workplace
Clearly display POSH policy details, IC member information, and complaint procedures in accessible areas within the workplace.
7. Maintain Proper Documentation
Keep secure and updated records of complaints, inquiries, actions taken, and training activities for compliance and audit purposes.
Maintain Compliance and Documentation
POSH is not a one-time setup. It requires ongoing monitoring and documentation.
Organizations must maintain records of complaints, inquiries, and actions taken. The Internal Committee is also responsible for preparing an annual report with details of cases and awareness activities.
Important information such as policy details, committee members, and complaint procedures should always be displayed clearly at the workplace.
Failure to comply can lead to financial penalties and, in repeated cases, impact business operations.
